How to Send an Email to Your Team
Your AIDS Walk New York Fundraising HQ allows you to easily send out emails to all your Team Members at once. Here are some examples of what you can do:
- Update your team on their fundraising and recruitment goal progress
- Announce incentives, challenges, and events
- Share new ideas for raising money
- Encourage Team Members to attend a fundraising workshop
Follow the steps below to email your team!
*If you do not know your username and password, click “Go,” then click “Forgot Username and/or Password?” and follow the prompts. You can also call 212.807.9255 (WALK) for assistance.
Step 2 – To access your Email Center, click on the “Email” tab at the top of the screen.
Step 3 – Click on the “Send Email” link.
Step 4 – Click on the “Address Book” link. A pop-up window will appear with your address book.
Step 5 – Select “All Team Members” from the “View By” dropdown menu.
Step 6 – Click on the pen icon above the column of checkboxes to select all your members. Then, select “Send Email to Selected Contacts.”
Please note that the system will only let you send out 30 emails at a time. If your team has more than 30 members, you will need to repeat these steps again to send out the email to everyone. There will be multiple pages of team members, with 30 contacts per page. When you select all, it only selects the contacts visible on that page (up to 30 contacts). After sending an email out to the first 30 members, simply click the next page, and send the email to those contacts.
You can also contact your AIDS Walk Team Coordinator and we will send you an Excel list of all your Team Members so you can send an email to the whole group through your own email system.
Step 7 – Another pop-up window will appear. Here, you can select whether you would like to include a “Salutation” or a “Recipient Name” by clicking on the corresponding checkbox. For example, if you want each email you send to say “Hello [Team Member’s First Name],” simply click the “Salutation” checkbox, type in “Hello” to the text box below. Then, click on the “Recipient Name” checkbox and select “First Name” from the “Insert” dropdown menu. Lastly, press “Save.”
Step 8 – Great! The popup should automatically close, and now the “Send Email” page will be populated with your selected greeting and your Team Members’ email addresses. Be sure to quickly check the greetings and email addresses to make sure no mistakes were made.
Step 9 – Now, either select a pre-made template to send to your team (like the “Thank You Team Member” template!), choose a previously saved template, or select “Blank” and write your own email. When finished, click “Send Email.” Congratulations! You just sent an email to your Team Members!
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